Book More Home Care Intakes — AI-Powered Growth System

The problem

You don't have a lead problem. You have a follow-up problem.

01 — After hours

Families call at 9pm. You see it at 7am.

Discharge planners and adult children rarely call during business hours. By the time you check voicemail, three competitors have already called them back.

02 — Cold leads

Your ad spend brings leads. They go cold in five minutes.

Studies say a five-minute delay drops conversion by 80%. Every form fill that isn't worked instantly is paid traffic that buys you nothing.

03 — Owner burnout

Referrals slow down — and you're the one chasing every inquiry.

You didn't open an agency to live in your inbox. But the moment you stop answering, leads vanish. There has to be a system that doesn't depend on you.

The Nfinity growth system

Three layers. One engine. Built only for home care.

Most agencies bolt together a website guy, an ads guy, and a CRM that no one uses. We replace all of it with one connected system designed for how families actually shop for care.

01 / AttractTop of funnel

Attract

A high-converting site and Meta ads built around the language families actually search — not generic "senior care" SEO fluff.

Intake-first website built to convert
Meta ad campaigns targeted to adult children
Local SEO for "home care near me" intent
Service pages mapped to private pay buyers

Core

02 / Capture & Convert● Live

Capture & Convert

The white-labeled CRM where leads land, get qualified by AI in under 60 seconds, and get booked — even at 2am.

60-second AI text-back on every inbound lead
Missed-call auto-recovery with smart routing
SMS, email, and voicemail nurture flows
Calendar-integrated intake booking

03 / ScaleCompound growth

Scale

Once leads are flowing and getting worked, we automate the rest — including the caregiver pipeline that keeps you staffed.

Custom AI automations for your specific funnel
Owner dashboard with revenue + intake metrics
Caregiver funnels with AI pre-screening
Referral source tracking and re-engagement

The AI advantage

Every missed call is a family who needed you.

Our AI texts the family back in under 60 seconds, qualifies the situation, and books the consultation — before your competitor's voicemail picks up.

00:00 Family fills your form or misses a call
00:42 AI texts back, references their inquiry by name
02:10 Qualifies: hours needed, location, private pay vs. long-term care
04:30 Books the intake call directly on your calendar

ND

Nfinity AI · Lonestar Care

Auto-reply on

Hi, I'm trying to find help for my mom. She had a fall last week. Are you available this weekend?9:42 PM

Hi Sarah — so sorry to hear about your mom. I'm Avery with Lonestar Care. Yes, we have weekend availability in the Plano area. Could I ask if you're looking at hourly support or 24-hr live-in?9:42 PM · <60s

Hourly to start. Maybe 4 hrs / day, mornings.9:44 PM

Perfect. I can hold a 15-min intake call tomorrow at 9:00 AM with our care coordinator Dana. Would that work?9:44 PM

Yes please.9:45 PM

iMessage

How it works

From audit to launch in 30 days.

No 6-month "discovery phase." We map your funnel, plug the leaks, and switch the engine on while you keep running your agency.

Week 1 Step 01 / 03

Audit

We map your current funnel end-to-end — site, ads, intake flow, response times — and show you exactly where families are dropping off.

Funnel map Lead leak report Quick wins

Week 2–3 Step 02 / 03

Build

We build your conversion-tuned site, configure the CRM, write your AI flows, and stand up Meta campaigns — fully done-for-you.

Site live CRM keyed AI tuned Ads staged

Week 4 Step 03 / 03

Launch

Ads go live. Leads start landing. AI works them on day one. You watch the intakes show up in your dashboard — and on your calendar.

Traffic on AI live Dashboard

Results

Numbers from real home care agencies running the system.

Names anonymized for client confidentiality. We'll share full case studies on your audit call.

Case 01

0

booked intakes in 30 days

Mid-size non-medical agency, $3,000 monthly Meta spend, AI working every inbound lead inside a minute. Cost per booked intake: $63.

Agency A · Non-medical

Case 02

<60s

average response time, down from 6 hours

Owner was personally returning every call between client visits. AI text-back replaced first-touch; close rate jumped 38% in the first 30 days.

Agency B · Multi-location

Case 03

0×

more booked consultations in 90 days

Same ad budget. Same team. We rebuilt the intake site, plugged it into the CRM, and let AI nurture the cold leads the old system was losing.

Agency C · Private pay focus

Pricing

Pick where you want to start.

Three tiers, no long contracts, no surprise add-ons. Setup once, then a flat monthly that scales with your agency — not your headache.

Foundation

$1,200 / mo

+ $2,500 one-time setup

A real website and a CRM that actually catches your leads. The bare minimum every modern agency should already have.

Conversion-tuned home care website
White-labeled CRM setup & training
Basic automations (missed-call text-back, intake forms)
Calendar & phone integrations
Meta ad campaigns
Custom AI follow-up flows

Start with Foundation

The questions every owner asks us.

We only work with non-medical home care agencies. That means our ad creative, intake copy, and AI prompts are tuned for how adult children actually search for care for a parent — not generic "local service" templates. We also own the CRM and the AI, so we're not handing you off to three different vendors when something breaks.

No. The whole point of the system is that you don't have to log in to anything to grow. We set it up, train your intake coordinator in 45 minutes, and you watch the booked intakes hit your calendar. If you can answer a phone, you can run this.

Good — you've already proven there's demand. Most owners we audit are running ads into a leaky funnel: the ad works, the lead form fires, and then nothing happens for 6 hours. We'll keep what's working, rebuild the follow-up engine around it, and usually 2–3× your booked rate without raising spend.

First booked intakes from the AI follow-up usually show up in week 4, the moment ads go live. Sustained pipeline takes 60–90 days to stabilize. We send you a weekly intake report from day one so you can see the trend, not just the totals.

No. After the initial 90-day build period, every plan is month-to-month. We'd rather earn the renewal than lock you in.

No. The AI texts in your agency's voice, references the family by name and inquiry detail, and hands off to a human coordinator the moment the conversation needs nuance. Most families don't realize the first reply was automated — they just know someone got back to them fast.

More
Faster response. Zero missed leads.

From form fill to booked intake — four minutes flat.